Here are some tips to make it
Here are some tips to make it quick and easy:
? Make sure there is always adequate room in a file cabinet to add papers.
? File papers directly into hanging files. If you take individual papers directly from the file, you do not need a manila file inside.
? If you need to take the entire file out of the file cabinet, create a hanging file and a manila file with the same label.
? Put the plastic file tabs on the front of the file folder.
? Keep color systems simple.
? Use staples instead of paper clips.
2. File Management One of the major frustration sources of frustration about filing is deciding what to call a file. The solution to this frustration is a File Index ? a list of the names of your files. Before you make a new file, you can check the File Index to see if an appropriate file already exists. You can use a word processing or spread sheet program to create this index. A revolutionary new option for managing your files is also now available: Kiplinger?s Taming the Paper Tiger (www.thepapertiger.com). This software program allows you to keep your information in paper form in your filing cabinet, automatically cross-reference the information, and use the incredible search power of the computer to find anything in your files in five seconds or less ? regardless of who filed it! The software will also print file labels and a File Index automatically.
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